Medical records clerk

POSITION PURPOSE The primary purpose of your position is to maintain medical records in accordance with federal and state guidelines, as well as in accordance with our established policies and procedures, to assure that a complete medical records program is maintained.Disclaimer: The following statements are intended to describe the general nature and level of work assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the individual in this position. Other duties may be assigned as deemed necessary or appropriate by management. ESSENTIAL FUNCTIONS 1. Know, understand, incorporate, and demonstrate the Mission, Vision, Values and Guiding Behaviors of Trinity Health and Trinity Senior Living Communities in behaviors, practices, and decisions. 2. Consistently demonstrate (leads by example) Sanctuary Values to all internal and external customers (residents, visitors, volunteers, and associates.) Create and maintain an atmosphere of warmth, propagating a calm environment throughout the community. 3. Execute assignments in a culture that is shared and collaborative across all divisions within TSLC . 4. Charts Prepare new charts for admissions  Maintaining proper forms in charts required for community use  Assign admission numbers per our registry for MDI  Prepare a manila folder and index card for each admission  Take pictures of the resident for MARS/TARS as well as elopement book if necessary and put residents names on room board 5. Enters information and documentation accurately in Care Tracker in accordance with company policy, practice and standards . 6. Pick up telephone orders each day and send them to physicians for signatures or leave them for the physicians that come to the community to sign. Once they come back file them in charts immediately. 7. Thinning Records Thin out overflow and file quarterly Keep charts neat & tidy 8. Close out medical records Make sure proper documents are signed accurately and in the chart File the chart Prepare old files for off-site storage as required Record all discharges and expirations in the registry 9. Request paperwork from ancillary sites, such as hospitals, clinics, etc. as necessary. 10. Log all medical record request internal and external to insurance/attorneys/patients and families; make copies and send assigned letter to request source for proper charges per company policy, standards and practice. 11. Maintain a neat and organized work area . 12. As assigned may be required to log physician visits, and report to DON monthly; participate in charge audit for MDQI; provide relief coverage for other team members; participate in quarterly medical record audit; order and maintain supplies of forms for the building. 13. Attend and participate in scheduled training, in-service training, mandatory annual in-service training and educational classes as required/needed. 14. Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the community policies and procedures.